Email Templates for Shortlisted Candidates - Atomic Hire Blog
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Email Templates for Shortlisted Candidates3 min read

February 19, 2019 2 min read


Email Templates for Shortlisted Candidates3 min read

Reading Time: 2 minutes

After extensive research, you’ve finally identified the top candidates among your applicants. The next step is to get them to complete an assignment, jump straight into a phone call or maybe even invite them to your office for a face-to-face interview. Regardless of your recruitment process, communication with these selected candidates should be thoughtfully planned and executed to ensure a positive experience.

Recruiter sending emails

We have curated some examples of email templates that recruiters and hiring managers can use to inform applicants that they were identified as one of the best among their peers and inviting them to move forward in the recruitment pipeline.

Assignment Invitation

Subject line: Assignment Invitation for [POSITION] Role


Thank you for interest in the [POSITION] position at [COMPANY]. We would like to invite you to complete an assignment as part of our recruitment process.

Find attached the assignment with some instructions to help you complete it.

This assignment was designed to evaluate your skills and help us understand your approach in situations relevant to the [POSITION] role.

Please send the complete assignment back to us by [DEADLINE].

Best of luck with the assignment,


Phone Interview Invitation

Subject line: Your Application to [COMPANY] – Phone Interview Invitation


Thank you for interest in working at [COMPANY].

I would like to discuss your application for the [POSITION] role and tell you more about [COMPANY].

Would you be available for a short introductory phone call [TIMESLOT] or [ALTERNATIVE TIMESLOT]?

Looking forward to hearing from you,

Kind regards,


Face to Face Interview

Subject line: Invitation to interview at [COMPANY]


Thank you for applying to the [POSITION] role at [COMPANY].

After reviewing your application we would like to invite you for an interview at our office.

You will meet with [INTERVIEWER NAME AND POSITION] and to discuss the position’s responsibilities and learn more about [COMPANY].

Please let us know if you are available in any of the slots below and we’ll send you a calendar invitation after we receive your confirmation.


Please let me know if none of these time slots work for you, and we’ll arrange accordingly.

Our office’s address is [ADDRESS] and you can ask for [INTERVIEWER NAME] at reception.

Looking forward to hearing from you.


BONUS: Rejection email to applicants who didn’t make it to your shortlist

Subject line: Your Application to [COMPANY]


Thank you for your application to [COMPANY]. After careful consideration we are not able to move you into the next round of interviews. We will be sure to keep your application on file for future opportunities.

Again, thank you for taking the time to apply to this position.

We wish you the best of luck in your future endeavors.

Kind regards,


If you want to learn more about how to get to the best candidate shortlist using scientifically proven predictors of job performance and the collective expertise of your team, check Atomic Hire.

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